Wednesday, December 30, 2009

Seating Chart Tips

If you're preparing for a big event and you're not sure whether or not to do a seating chart, check out Monday's post "To Seating Chart or Not to Seating Chart."  But if you've decided you do want to assign seats, you're in the right place.  There are lots of ways to go about creating a seating chart, but being the tech-savvy planners that we are, we like to incorporate modern technology to make the job easier. So here are our tips for creating a hassle-free seating chart.

  • Use technology.  Microsoft PowerPoint has a seating chart template. To find it, open a new PowerPoint file and search "seating chart" in the template file.  This does a lot of the dirty work for you.  Just fill in the names.  Or if your lay-out is going to be different, it's easy to cut and paste the tables as you want them.  While technology can be great for storing ideas and having a crisp final lay-out, it may be easier to have little slips of paper with all of the guests names on them for easily rearranging tables.

  • Be concious of where you're seating people.  Elderly guests often have a hard time hearing, so seat them up front, but not too close to loud music.  Make sure those with disabilities or small children have a clear path to the exits and restrooms in case a quick sneak-away is needed.  Seat children in the back or corners. Kids are likely not paying attention anyway, and will be out of the way.
  • Figure out what tables you can fill first.  For example, if you have tables for 8, and the Smith Family has 8 members attending, then you can automatically assign them to one table.  Or if you have 4 couples who are all great friends, put them at one table together. Done! 
  • Once you assign all your "full tables," determine if any guests can not sit together.  Start separating those piles. Fill in with couples and singles as needed.
  • Take care to mix tables according to common interests: generation, alumni of the same college, all new parents . . . by giving your guests table-mates of similar interests, you'll ensure they have a great time.
  • Remember not to exclude anyone from a table if possible.  For example, if 9 of your sorority sisters are at the wedding, don't seat 8 together and seat the 9th elsewhere.  The 9th girl will not be as comfortable. Instead, split the group into 4 and 5, so no one feels left out.
Well, those are our tips for seating charts. We hope they helped you out. If you still have questions, feel free to email us at We'd be happy to help answer any of your questions.

1 comment:

  1. There are ten people at our tables!